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ipodstores NewsTuesday 19 January, 2010
Paperless Technology: Is Your Business Ready? What does paperless work environment mean? Could there really be an office with no paper? Not entirely. There will always be mail and memos and other documents floating around an office. A paperless work environment instead refers to a business losing dependence on documentation in traditional paper format and filed in a cabinet. Here is some information to help you decide if paperless technology is right for your business. Paperless content management is the electronic capture, organization and storage of data and documentation including invoices, order forms and critical business documents. It often replaces the printed paper documentation that requires physical storage and security. Who needs Paperless Document Management? Businesses with high volumes of incoming paper documents need document managament, such as a temporary help service receiving resumes via fax or a mail-order catalog company receiving a large number of order forms. Businesses will see a decrease in paper procurement and less physical space required for storage of documents. Those businesses using fax machines for inbound documents will also see a decrease in toner and machine maintenance. Further, employees who have access to documents from their desktop increase processing speed and efficiency. Offices with multiple locations or mobile employees gain from document imaging because documents can be stored online rather than in a filing cabinet confined to a specific office. As long as there are trees there will be paper in your office. Paperless software should be seen as an investment in decreased costs, increased efficiency and a vital component of your technological growth.
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